Prepress

Ricoh Enhances Archive Automation with Integrated Document Management Solution

Tuesday 06. January 2009 - Ricoh Americas Corporation, the leading provider of digital office equipment, announced today the availability of an improved Dataworks3 ARCHIVE module for seamless integration with its award-wining DocumentMall solution for on-line document sharing and management.

Combining a variable data printing middleware and a software-as-a-service (SaaS) solution provides customers superb automation capabilities and streamlines the collection and storing of important transactional and promotional documents, eliminating time-consuming and error prone manual intervention.

Variable data printing projects can involve large volumes of transactional documents such as invoices, statements, and more. Since these documents may be subject to regulations concerning retention and security, archiving is an essential part of the business process as is the ability to retrieve any one document to respond to an inquiry or request. To help businesses expedite this task, the Dataworks3 ARCHIVE module can be configured to automatically archive to DocumentMall’s 24×7 online repository as part of the printing process. Variable data used to populate these vital business process documents is used for indexing in DocumentMall. Users can utilize the index values to search and quickly retrieve a specific document from DocumentMall. In essence, businesses garner enhanced search and retrieval capabilities, which previously cost them excessive time and money as a result of unnecessary physical interaction and hard copy output.

By automating document creation and storage, this integrated solution limits access to information that may be subject to HIPAA or Sarbanes-Oxley regulations and provides safeguards through user level authentication to help increase compliance. Furthermore, due to its online presence and various security measures, DocumentMall is an effective instrument in disaster readiness and business continuity planning.

“Organizing document workflow is imperative to any business function as it creates efficiencies that can reduce inaccuracies, streamline processes and minimize operational costs,” said Hede Nonaka, executive vice president, Ricoh Americas Corporation. “Having the ability to integrate the variable data printing capabilities of Dataworks3 with a powerful storage solution such as DocumentMall provides additional value to our customers while helping them achieve their information security, compliance and disaster recovery objectives.”