Business News
Océ print management software delivers new efficiency for print service providers
Friday 27. August 2010 - Océ PRISMAaccess 5.1 integrates new features for job processing, archiving and cost control
Océ, an international leader in digital document management and delivery, today announced the latest release of Océ PRISMAaccess print management software. Version 5.1 integrates new features that make it even easier for print service providers to process incoming jobs, archive files and provide greater cost transparency.
Efficient email integration
Océ PRISMAaccess 5.1 makes it as easy as possible for print service operators to process incoming jobs. Even with a web interface or a downloadable driver, customers still send jobs by email with files attached. To help operators process these orders more efficiently, the latest version of the software includes email integration. Operators can open emails and fill in the job ticket all within Microsoft Outlook. The job ticket opens in a separate window. Basic information like the job owners name and location are already filled in. All the operator has to do is add the job requirements detailed in the customers email.
Easier preflighting of PDFs
More and more jobs are submitted to print service providers as PDFs. Océ PRISMAaccess 5.1 integrates the core functions of Enfocus PitStop Pro making preflighting PDFs much quicker and easier. Operators can check PDFs for things like missing fonts and low-resolution images without having to open a separate application. Preflight rules only have to be configured once. This saves valuable time when deadlines are tight. After preflighting, Océ PRISMAaccess 5.1 software can also generate an overview with all problems found.
Advanced print cost control
With budgets under pressure, Océ PRISMAaccess 5.1 software has several functions that provide greater transparency when it comes to print costs. Customers can now request a job cost quotation that is accurate and binding. The operator console includes an advanced calculator, incorporating PDFTron technology, which allows operators to draw up a detailed quotation based on job requirements. An integrated email button sends the quotation to the customer who can accept the price or adjust the job settings.
Océ PRISMAaccess 5.1 software also allows companies to set budget approval limits for individual users. When a job is submitted that exceeds a predefined cost, an email is sent to the budget owner for approval. After authorization, the job can be processed. The software also allows a total quota to be set for a group of users. When the quota is reached or exceeded, the budget owner is automatically notified. This allows departments and project teams to exercise greater control over their print costs.
Integrated archiving
Océ PRISMAaccess 5.1 software also offers integrated archiving as an optional extra. Functionality based on Océ PRISMAarchive gives print service customers the flexibility to create their own archives and set access rights. They can retrieve stored documents later for personal use or sharing with colleagues. Using the Océ PRISMAaccess 5.1 web submission tool, they can search document archives and specify job ticket settings. For easy reprints and publications, operators can also create their own local archives from the operator console