Prepress
Océ Business Services to Spotlight Records Management Solutions at ALA 38th Annual Conference & Expo
Monday 18. May 2009 - Company will also present on "Driving Legal Business Through Effective Records Management"
Océ Business Services, a leader in document process management and electronic discovery, will spotlight solutions and best practices for effective control of law firm and corporate legal records this week at the Association of Legal Administrators (ALA) 38th Annual Educational Conference and Exposition. Océ executives will also present on the topic of how to drive legal business through effective records management.
This years ALA conference and expo, one of the premier events for the legal management field, will focus on how the economic climate has created new challenges for legal management professionals. Educational sessions will spotlight creative strategies legal professionals can implement to help their organizations meet these challenges and be well positioned for growth when the economy recovers. The event takes place Monday, May 18, 2009 through Thursday, May 21, 2009 at the Morial Convention Center in New Orleans.
A presentation by Océ executives will highlight business concerns that are driving increased focus on records management, outsourcing considerations including how and why to outsource, and case studies that illustrate how organizations can leverage new approaches to help contain costs and improve records management workflow. The Océ executives presenting include: Tracy Nguyen, vice president of legal solutions; Cheryl Young, records and information architect; and Gregg Bieri, manager of new records development. The session takes place on Wednesday, May 20th from 11 AM to 12:00 PM in the Learning Pavilion.
Executives at the Océ Business Services booth will be on hand to discuss findings of the companys recent survey that details how organizations are leveraging document management strategies to meet current economic challenges. Released May 6th, the survey report, “Meeting the Challenge: How Organizations are Implementing Document Management Strategies to Help Drive Business in a Tough Economy,” explores document imaging, enterprise-wide print/copy, mail and shipping, records management, and fleet management (print/copy/fax fleet).
Among the key findings:
The outsourcing option. When it comes to outsourcing, a high number of respondents (74%) indicate that their company is taking this approach with at least one of the five document activities. The top three document management activities that companies are outsourcing include mail and shipping, print/copy center and document imaging.
The imaging advantage. Document imaging (paper to digital conversion) is seen as having a high impact across the greatest range of top business goals that include reducing costs and improving customer service. Executives report that their organizations have implemented document imaging in key functional areas such as general administrative (e.g. accounting) and core business processes (e.g. new customer applications).
The measurement opportunity. A slim majority (55%) of survey participants indicate that their organizations are measuring document process performance, with the highest number of organizations measuring user activity and document processing timeliness. Of those organizations that do measure performance, only 24% utilize state-of-the-art systems for data analysis and reporting. These findings suggest that a substantial opportunity exists for companies to implement or upgrade to new reporting systems that can enable them to improve document management processes and reap solid operational improvements.