Inkjet & Digital Printing
Order in the Court: Xerox DocuShare Streamlines Paper-Driven Legal Processes
Thursday 26. February 2009 - Xerox Corporation and two of its partners have developed new paperless solutions for the legal industry, underscoring how digital technology increases productivity and encourages efficiency.
By turning hardcopy legal case files into digital folders with Xerox DocuShare, work processes related to court proceedings have become more efficient, faster and environmentally friendly.
Xerox and its partner WaterWare Internet Services, Inc., helped the U.S. Pretrial Services in Los Angeles, a division of the U.S. District Court, reduce paper usage by 50 percent with a Case Management Organizer. As case numbers are entered into a Web site, the system generates a pre-set collection of DocuShare folders that store all pertinent information. DocuShare then automatically notifies members of the court network when a new case is in the system. The solution allows employees to instantly access the critical case information they need and significantly reduces dependence on hard copy documents – resulting in a nearly paperless office.
“In an industry that often requires producing information at a moment’s notice, Xerox DocuShare has helped us create an efficient and affordable case management system, allowing us to share information faster than ever before,” said Luis Dimagiba, director of IT, U.S. Pretrial Services. “The solution offers instant, intuitive retrieval of documents and effectively replaces paper with a Web-based filing cabinet – saving on space, time and money.”
Another solution, specifically designed for law firms, integrates DocuShare with ExtraAccess Services, Inc.’s CaseHomePage – creating an Internet site that provides lawyers with organized, online access to all legal documents. The solution allows lawyers to send legal files securely and affordably to each other via the Web, rather than by mail or courier. Authorized parties, such as judges and court clerks, can communicate instantly through the solution’s online message board and calendar.
Xerox DocuShare offers a number of partner solutions for vertical and cross-industry organizations. It also provides two ECM applications on a single technology platform – DocuShare for basic content services across the enterprise and DocuShare CPX for advanced content and business process automation.
Xerox offers a suite of services for the legal industry.
In addition to DocuShare, Xerox Litigation Services provides in-house counsel and outside law firms an enterprise-wide discovery management process with services that mitigate risk, control costs, and allow secure access to the critical information needed for litigation and other legal support.